Building a Project Team: Key Inputs for Success

Developing a team is a critical part of Project Resource Management, which involves assembling and nurturing a group of individuals who can work together effectively to achieve the project's objectives.

This section explores the inputs required for team development, including enterprise environmental factors, project documents, the project management plan, and organizational process assets. These inputs provide valuable information about team roles, availability, operating guidelines, and past lessons. They also offer guidance on team management activities such as rewarding team members, providing feedback, conducting training, and implementing disciplinary actions.

The process of developing a team interacts with other project management processes in several ways. For instance, the team development process can influence the project schedule, as team availability and skills can impact the duration of project activities. Similarly, the lessons learned during team development can inform future projects, contributing to the organization's process assets. Ultimately, effective team development can enhance project performance and contribute to the successful completion of the project.

Learning Objectives

  • Understand how enterprise environmental factors and project documents influence the Develop Team process.
  • Recognize the role of the project schedule and resource calendars in planning for team development activities.
  • Understand the importance of project team assignments and the team charter in defining team roles, responsibilities, and operating guidelines.
  • Identify the resource management plan as a key component providing guidance on team management, performance assessment, and development strategies.
  • Understand the influence of organizational process assets, including historical information and lessons learned, on the Develop Team process.

Enterprise Environmental Factors

Enterprise environmental factors can significantly influence the Develop Team process in project resource management. These factors encompass various elements within an organization's environment that can impact the way a project team is developed and managed.

Human resource management policies are key enterprise environmental factors that can influence the Develop Team process. These policies, which may include hiring practices, termination procedures, employee performance reviews, employee development and training records, and recognition and rewards systems, can shape the composition, capabilities, and motivation of the project team.

Team member skills, competencies, and specialized knowledge are also crucial enterprise environmental factors. The collective abilities and expertise of team members can determine the team's capacity to perform project tasks and achieve project objectives. Therefore, understanding these skills and competencies is essential in the Develop Team process.

The geographic distribution of team members is another enterprise environmental factor that can influence the Develop Team process. The location of team members can affect communication, collaboration, and team dynamics. For instance, teams spread across different time zones may face challenges in scheduling meetings and coordinating work. Therefore, strategies for managing geographically dispersed teams should be considered in the Develop Team process.

Which of the following is NOT typically considered an enterprise environmental factor that can influence the Develop Team process?
  1. Human resource management policies
  2. Team member skills and competencies
  3. Detailed project schedule
  4. Geographic distribution of team members
C) Detailed project schedule

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Project Documents

The development of a project team is a critical aspect of project resource management. Various project documents serve as inputs for this process, providing valuable information to guide team development strategies.

The lessons learned register is one such document. It contains information from earlier phases of the project that can be used to improve team performance in later phases. By reviewing and applying these lessons, project teams can avoid repeating past mistakes and capitalize on successful strategies.

The project schedule is another key input for team development. It outlines when and how to provide training to the project team and develop the competencies required at different phases. The project schedule can also identify the need for team development strategies based on variations during project execution.

Project team assignments play a crucial role in team development by identifying the roles and responsibilities of the team and its members. This clarity helps ensure that each team member understands their role and how they contribute to the project's success.

Resource calendars are also important for team development. They indicate when project team members can participate in team development activities and show team availability throughout the project. This information helps in planning and scheduling team development activities.

The team charter contains the team operating guidelines, which provide the structure for team operation. These guidelines describe how the team will function together, promoting effective collaboration and teamwork. The team values and operating guidelines are essential for fostering a positive team culture and enhancing team performance.

Which project document outlines when and how to provide training to the project team and develop the competencies required at different phases?
  1. Lessons learned register
  2. Project schedule
  3. Project team assignments
  4. Team charter
B) Project schedule

Project Management Plan

Holding a pivotal role within the project management plan is the resource management plan. This key document serves as a roadmap, guiding the management and development of the project team. Its aim is to ensure that every team member is not just utilized, but their skills are harnessed to their full potential.

One of the key roles of the resource management plan is to provide guidance on rewarding project team members. Rewards can be a powerful motivator, boosting team morale and encouraging high performance. The plan outlines the criteria for rewards, ensuring they are fair and linked to performance.

The resource management plan also provides guidance on providing feedback to team members. Constructive feedback is essential for team development, helping members understand their strengths and areas for improvement. The plan outlines the process for providing feedback, ensuring it is timely, relevant, and constructive.

In addition, the resource management plan guides the process of conducting additional training. Training can help team members develop new skills and improve existing ones, enhancing their performance and contribution to the project. The plan outlines the criteria for identifying training needs and the process for delivering training.

The resource management plan also provides guidance on implementing disciplinary actions. While it's important to reward good performance, it's equally important to address poor performance. The plan outlines the process for implementing disciplinary actions, ensuring they are fair and proportionate.

The strategies detailed in the resource management plan spring from team performance assessments and various other facets of project team management. Additionally, this plan may encompass the criteria for evaluating team performance. This ensures that assessments are not just objective, but also zero in on key performance indicators.

What is the primary purpose of the resource management plan in the context of project resource management?
  1. To provide a detailed cost estimate of the project
  2. To formally authorize a project and provide the project manager with the authority to apply organizational resources
  3. To offer guidance on rewarding project team members, providing feedback, conducting additional training, and implementing disciplinary actions
  4. To record additional information on existing or new stakeholders
C) To offer guidance on rewarding project team members, providing feedback, conducting additional training, and implementing disciplinary actions

Organizational Process Assets

In the realm of the Develop Team process, organizational process assets take center stage. These invaluable assets encompass a wide range of elements, from process-related artifacts to historical information and internal organizational knowledge. They serve as a powerful tool, capable of shaping and influencing the development of the project team.

Historical information is a valuable organizational process asset that can influence the Develop Team process. This information, which includes data and insights from past projects, can provide valuable lessons for team development. It can help identify effective team-building strategies, common challenges and their solutions, and best practices for team management.

The lessons learned repository is another organizational process asset that can influence the Develop Team process. This repository contains knowledge and insights gained from previous projects, which can be used to inform team development strategies. Lessons learned can cover a wide range of topics, including team dynamics, communication strategies, conflict resolution techniques, and more.

When project managers skillfully leverage these organizational process assets, they can significantly amplify the effectiveness of the Develop Team process. The result? Teams that are not only more cohesive and efficient but also high-performing, setting the stage for successful project outcomes.

What is the role of organizational process assets in the Develop Team process?
  1. To provide a detailed cost estimate of the project
  2. To influence the process of team development
  3. To provide a detailed schedule of all project activities
  4. To list all the stakeholders involved in a project
B) To influence the process of team development