Documenting and Managing Changes: Outputs of Integrated Change Control

Perform Integrated Change Control is a critical process in Project Integration Management, which involves reviewing all change requests, approving changes, and managing changes to the deliverables, organizational process assets, project documents, and the project management plan.

This section focuses on the outputs of the Perform Integrated Change Control process, including updates to project documents and the project management plan, and the processing of change requests. The change log, a crucial project document, records all changes that occur throughout the project, while the project management plan is updated as necessary to reflect approved changes.

The Perform Integrated Change Control process interacts with other project management processes in several ways. For instance, approved changes can impact the project's scope, schedule, and cost, necessitating updates to the respective management plans. Similarly, the process of reviewing and approving change requests often involves input from various stakeholders, demonstrating the interconnectedness of project management processes. Ultimately, effective change control contributes to the successful completion of the project, ensuring it delivers value to the stakeholders.

Learning Objectives

  • Understand the potential modifications to project documents and the role of the change log during the change process.
  • Recognize the process and potential outcomes of processing change requests according to the change management plan.
  • Understand the process of implementing approved change requests and communicating deferred or rejected ones.
  • Comprehend the importance of documenting all change requests' dispositions in the change log.
  • Recognize the process and implications of changing formally controlled components of the project management plan, including the protection of baselines and historical data.

Project Documents Updates

Project Integration Management involves the coordination of all aspects of a project. A key part of this is the Perform Integrated Change Control process, which manages changes to the project in a comprehensive manner.

Any formally controlled project document can be modified as a result of the change process. This ensures that all project documentation accurately reflects the current state of the project and any changes that have been made.

A key document that is typically updated during the change process is the change log. The change log is a record of all changes that occur during a project. It includes details such as the nature of the change, the reason for the change, who requested the change, and the impact of the change on the project.

The change log serves several important purposes. It provides transparency about changes to the project, facilitates communication among stakeholders, and helps in tracking and managing changes. By maintaining an up-to-date change log, project managers can ensure that all changes are properly documented and controlled, contributing to successful project integration management.

What is the primary purpose of the change log in project management?
  1. To provide a detailed schedule of all project activities
  2. To formally authorize a project and provide the project manager with the authority to apply organizational resources
  3. To record changes that occur during a project
  4. To provide a detailed cost estimate of the project
C) To record changes that occur during a project

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Approved Change Requests

Change requests are an integral part of project integration management. They are processed according to the change management plan by the project manager, Change Control Board (CCB), or an assigned team member. This process ensures that all proposed changes are thoroughly reviewed and evaluated before any decision is made.

The outcome of processing change requests can result in approval, deferral, or rejection. Approved change requests are then implemented through the Direct and Manage Project Work process. This process ensures that the approved changes are effectively integrated into the project work and that they align with the project objectives.

Deferred or rejected change requests are communicated back to the individual or group that requested the change. This communication is crucial to ensure transparency and maintain stakeholder engagement. It also provides an opportunity for feedback and learning, which can improve future change requests.

All change requests' dispositions are documented in the change log. This log is a critical project document that records the disposition of change requests. It provides a historical record of all proposed changes, their evaluation, and their final disposition. This information can be invaluable for project review and learning, as well as for future project planning.

The change log is updated as changes are processed. This ensures that the log remains current and accurately reflects the status of all change requests. It also provides a clear and comprehensive record of the project's change history, supporting effective project control and stakeholder communication.

Who is typically responsible for processing change requests according to the change management plan?
  1. The project sponsor
  2. The project manager, Change Control Board (CCB), or an assigned team member
  3. The project stakeholders
  4. The project team
B) The project manager, Change Control Board (CCB), or an assigned team member

Project Management Plan Updates

Imagine you're managing a project to design a new website for a client. Halfway through, the client decides they want to add an e-commerce feature, which was not part of the original project plan. This is where the process of Perform Integrated Change Control, a crucial component of project integration management, comes into play.

This process involves managing changes to any formally controlled component of the project management plan through a specific process. In this case, the addition of an e-commerce feature would require a formal change request, which would then be evaluated for its potential impact on the project's scope, budget, and timeline.

One of the key aspects of this process is the management of changes to baselines. Baselines, which include scope, schedule, and cost baselines, provide a reference point for measuring project performance. Changes to baselines are only made from the last baseline forward, ensuring that past performance is not affected.

The integrity of the baselines and the historical data of past performance is of utmost importance. By not altering past performance, the project maintains a clear and accurate record of its progress and performance over time. This historical data can be invaluable for future projects, providing insights and lessons learned that can help improve project management practices.

Returning to our website design project, it's important to note that the process of changing a formally controlled component of the project management plan, such as the addition of an e-commerce feature, does not affect past performance. Instead, it provides a structured approach to managing changes.

This ensures that changes are properly evaluated, approved, and implemented, and that their impact on the project, like potential delays or cost overruns, is carefully monitored and controlled. This way, the historical integrity of the project is protected while accommodating necessary changes.

What is the primary purpose of the integrated change control process in project management?
  1. To alter past performance of the project
  2. To change any component of the project management plan through a specific process
  3. To update the project schedule regularly
  4. To provide a detailed cost estimate of the project
B) To change any component of the project management plan through a specific process